Tag Archive for: 2011

BRW’s five questions to ask a PR firm

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Last year, BRW wrote an article about some of the top PR firms in Australia, as part of that article it recommended five questions to ask a PR consultancy before considering appointing them. We thought it would be a useful exercise to give you our answers to those questions.

1)      Have any of your staff worked as journalists?

Yes, our senior account manager is trained as a journalist and spent several years working as a journalist and newsreader in FM radio.

Many of our account managers have journalism or communications qualifications, ensuring they know what makes and how to write a good story. And all our staff are tertiary trained in either journalism or public relations writing.

2)      What is your approach to developing a PR strategy?

We sit down with the prospective client and ask why they think PR is a good idea for their business and try to determine what their underlying business objectives are. These questions are critical because if a client is just interested in launching or promoting a particular product, for example, and looking for instant enquiries / sales, then advertising may be a more effective option for them. However, if the client is looking to increase the brand awareness and reputation of their organisation, this is where PR can be most effective.

The most important question is almost always “Why do you feel your business/ organisation needs PR?” the answer to this question often determines the direction of our strategy.

With a clear idea of their business objectives and expectations, we go back to the Ignite team and open the discussion up for ideas generation on the best strategy mix for the client. Given that we specialise in the franchising industry we may, for example, choose to focus our efforts on a number of different parts of the industry depending on the client needs. These might mean we develop a plan that incorporates activity targeting consumer media (for a retail product), business media (for corporate level exposure) and franchising media (for franchise business development).

The strategy mix depends entirely on the client’s industry and their objectives.

3)      Who would be working on my account?

As a rule our clients have at least two people working on them at all times. This usually consists of a senior manager or director, who handles the contact with the client and more complicated content, while an account manager may handle some of the simple content and background work.

However, all staff within the agency are briefed on the details of all new accounts, so are able to step in quickly to work on content if required.

4)      How do you measure results?

As any good agency should: in a variety of ways.

To start with, if we are talking about straight ‘column centimetres’ PR then it is possible to measure what is called Advertising Value Equivalent. This is good for clients as it gives some measurable numbers from a return on investment point of view, but it also only tells about half of the story and should not be used as the only measure of success.

It’s one thing to achieve a large number of clippings, which add weight to an AVE measurement, but if these clips are ‘off message’ then their value is negligible. We also run qualitative analysis on the key message statements of our clients to make sure they are appearing in the coverage they are receiving.

Finally, we run quarterly client satisfaction surveys to ensure our account management staff are performing at the highest possible level. Our aim is for our clients to feel that they have their own in-house PR and marketing manager and these surveys are the best way for us to ensure that this level of service is always being delivered.

5)      How proactive is your team?

In our client surveys, one of questions relates to ’proactive ideas generation’ and this is a key factor on which staff are selected for the agency. As a boutique agency with smaller staff numbers, it’s vitally important that everyone in our team is able to think on their feet and come up with creative, out-of-the-box ideas, not only for addressing client needs, but also to harness opportunities, especially in the media arena, which may not be immediately obvious to the client themselves.

What is crowdsourcing?

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An interesting infographic from oBizMedia.com giving a visual representation of crowdsourcing.

A talk at the recent Ideas Festival 2011 at the State Library of Queensland talked about ‘Crowdsourcing: how do you engage those on the edge?’. It was an interesting look at the history of crowdsourcing and how to unlock its potential. It was presented by Tom Hulme from OpenIDEO, which also ran a workshop to actively demonstrate the power of crowdsourcing.

How can you get others involved in your business challenges? And how can you incorporate the techniques used to encourage innovation within your own ranks?

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6 questions: Krystal Manson, Drive journalist and newsreader, 101.9 Fox FM

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Next up in our series finding out how journalists like to work, any issues they have with PRs, how they like stories to be pitched to them, etc, is Krystal Manson, Drive journalist and newsreader from 101.9 Fox FM in Melbourne.

1)      What are your deadlines throughout the day?

3.30pm, 4.30pm and 5.30pm for bulletins at 4, 5 and 6pm.

2)      How do you prefer to be contacted (i.e. email, phone, fax, post)?

Email is best.

3)      Is there a particular time of day you prefer to be contacted?

For my particular shift before 3pm; between about midday and 3pm is preferred.

4)      Do you like to meet companies and bosses for coffee/ lunch? If yes, do you have any favourite venues?

No. There’s no time for that really in radio. 

5)      What are your three pet peeves about PRs?

One: PR people that call right in the middle of a reading shift or close to news time (6-9am and 4-6pm).

Two: Sending out a release then not having the talent ready to go.

Three: Really looooong phone pitches without taking a breath to let us say NO THANKS!

Also, please don’t ask me what questions I’m going to ask or for a copy of what went to air.

6)      What would the perfect story pitch be for you? And what’s the best PR pitch you have ever had?

The best story pitches are the ones with the best stories. Don’t waste my time if what you are trying to sell isn’t timely (in the news at the time) or meaty (have some research to back up what you’re saying).  I can’t say that I’ve had any amazing pitches, but the ones I usually go for are short, not pushy, and relevant (something I would have likely put a phone call in for anyway).

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Media Storm of the Month – May 2011

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By the time you read this, the media phenomenon that is ‘planking’ will have gone the way of Y2K, Napster and Rebecca Black – relegated to the scrapheap of dull irrelevant news from yesteryear.

But if you can cast your mind right back to the beginning of the month, you might recall the social media driven pastime was hitting the news in a big way, especially after the tragic death of an intoxicated Brisbane planker.

Fairfax papers had plenty to say after the incident:

It was a harmless craze just four days ago. Kerri-Anne Kennerley opened her television talk show lying balanced, face-down, on the back of a couch. Karl Stefanovic was lying flat on the Today show desk in front of the cameras.

But early yesterday morning, the ”planking” fad sweeping social networking sites proved fatal. Acton Beale, 20, was positioning himself on a balcony railing seven storeys up in Brisbane when he lost his footing and plunged to his death in the car park below.

Calls to ban the fad came thick and fast. News Limited described the phenomenon as “spreading like a virus around the world” and conservative commentators derided the youth of today and called for reinstated compulsory national service to give Gen Y something constructive to do.

So what gave the planking craze such strong media kudos? Sure 130,000 odd people ‘liked’ the Planking Australia page on Facebook. So what? More than four million people ‘like’ the page for chocolate chip cookies, but you don’t see Karl gorging himself on biscuits on Today, nor do we hear about the “cookie eating plague sweeping the globe”.

The answer comes down to a couple of simple journalistic rules known as news values.

The idea goes that any potential news item can be assessed for newsworthiness based on six or seven key criteria.

These are often defined as impact, timeliness, prominence, proximity, bizarreness, conflict and currency, or some combination of these.

Unfortunately for all of us, planking ticks a couple of these boxes with a big red felt pen.

First is impact. The story ‘grew legs and ran’ after the first death associated with the craze. This was made doubly appetising for media due to two extra factors.

1)      The man who died was a young person, i.e. under 30, and;

2)      The man who died was under the influence of alcohol at the time (Australia’s binge drinking culture is another hot media topic).

This brings us to the second key media value that planking satisfies perfectly: currency.

The rapid rise of social media has sparked an insatiable news appetite for the phenomenon. This means stories that might be insignificant on their own, for example bullying, infidelity or petty crimes, are given extra exposure whenever the issue is linked to social media platforms like Facebook and Twitter.

Don’t believe me? Consider how often you hear media reports concerning cyber-bullying compared with plain old garden variety harassment.

News values drive all news coverage and this often leads to criticism of media for ‘sexing up’ some trends far beyond what is warranted, while completely ignoring others which don’t fit the necessary criteria.

So, if you found yourself drowning in the sea of planking stories in May, hopefully now you understand a little more about why.

6 questions: Jayne Munday, Journalist, Queensland Business Review

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Next up in our series finding out how journalists like to work, any issues they have with PRs, how they like stories to be pitched to them, etc, is Jayne Munday, journalist from QBR – Queensland’s only dedicated online news source for business owners and operators [QBR is also on Twitter].

1)      What is your deadline day?

QBR is an online publication, so stories are uploaded throughout the day (Monday to Friday). Our daily e-newsletter is compiled in the afternoon comprising all the top news from the day and is then sent to subscribers at around 3pm.

2)      How do you prefer to be contacted (i.e. email, phone, fax, post)?

Email is usually the best option in case I am conducting an interview or in a meeting. If it’s sitting in my inbox I can always go back to it once I get some down time.

3)      Is there a particular time of day you prefer to be contacted?

Later in the morning and early afternoon are ideal for phone calls. The 3pm e-newsletter deadline means my afternoons are fairly busy. However, I am happy to receive emails 24/7 – news never stops!

4)      Do you like to meet companies and bosses for coffee/ lunch? If yes, do you have any favourite venues?

I am always willing to build better working relationships with PR people and Queensland companies – it just depends on my work schedule. Daily deadlines can make it tricky to leave the office.

5)      What are your three pet peeves about PRs?

As a business journalist I welcome the contact from PR people. While I can’t say I have any ‘pet peeves’ as such, I do prefer follow-up calls/emails to wait a few days once the initial email is sent.

Knowing about the publication (whether it is online or print) is always a plus, as it shows you have done your research.

6)      What would the perfect story pitch be for you? And what’s the best PR pitch you have ever had?

While no one pitch in particular stands out, I can say a one or two page press release with a photo attachment usually catches my eye when checking emails. A visual component is always good to accompany an online story.

It’s also a bonus if the news is given to me before it hits the mainstream media. Being a daily publication means I can get the news out to readers in a timely fashion.

If the ‘hard’ news is made clear in the first two paragraphs it is also more likely to get picked up.

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How to write award entries

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Entering awards may be the bane of your life – it always takes longer than you think to write the entry so it’s usually a stressful rush at the last minute. So why bother?

Well, it’s very flattering to be nominated or asked to enter an award; if you get shortlisted or win it’s a fantastic boost for the company and the team; you usually get to go to a great party; it can help with new business; enhance your profile in your industry; give you a great opportunity to generate some publicity – both internally and externally; and the logos look great on the letterhead/ email signature/ website homepage.

Here we give our top five tips for writing award entries and some advice on how to go about finding awards to enter. (But rest assured we can do the hard work for you as well if necessary!)

1)      Enter the right award: This might sound a bit obvious, but award entries take a lot of time and effort so it’s important to make sure that the award you’re planning to enter are worth it and that you genuinely think you have a good chance. Have a look and see what and who has won in previous years, if you can get examples of previous entries to work from do that too, but always make sure you put your own stamp on it. The process of actually entering an award can sometimes cause you to have a really close look at your business, your goals and what you’ve already achieved. The process itself can sometimes be beneficial.

2)      Check the format: Another obvious one, but something that can easily be overlooked – do they want it written in the first or third person? Is there a word limit on the responses? Would it be advantageous to have your entry designed by a graphic designer to give it more impact? Do they want attachments? How do those need to be formatted? Does the entry need to be submitted in a specific format? Does it need to be posted or emailed – this could impact the amount of time you have and how you write it up?

3)      Gather evidence: As well as you telling the judges that you’re great, you deserve the award and how could they possibly give it to anyone else, it’s probably a good idea (and most awards require it) to gather evidence to support your answers. Examples of documents, testimonials from colleagues or clients, presentations, press coverage… whatever fits the bill, make sure you use it to strengthen your case as the future award winning company or individual that you are.

4)      Proof-read: You’ve come this far, you’ve decided which award to enter, you’ve agonised over the words, you’ve edited everything to within an inch of its life and now you’re almost ready to enter (well within the deadline of course) so don’t let a ‘smelling pistake’ or stray apostrophe or speech mark get in your way. It may sound small, but some of these judges are hard people to please!

5)      Be prepared: You may be called upon to have a face-to-face interview as part of the awards process, this could turn out to be the interview of your life. Be prepared so you can enjoy it! Think you might enter a particular award next year, start preparing for it now, if there are particular criteria you need to fulfill what can you do between now and then to make sure you’ve got it covered? Always be one step ahead and you’ll find it much easier when it comes round to the entry writing process.

Where can you find out about awards to enter? There are lots of places to look – try your local Chamber of Commerce, local newspaper and council. Also look at industry bodies and associations, for example in the franchising industry the Franchise Council of Australia runs an annual awards scheme – every year we work drafting and editing entries for clients. Quite often industry and business magazines run awards schemes as well. And have a look to see what your competitors have won before and enter those too. Using a search engine such as Google is a great way to find information or register for a website such as AwardSync, which is a free service that lists awards across the country according to sector.

Good luck!

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6 questions: Simon Sharwood, Editor, My Business

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Next up in our series finding out how journalists like to work, any issues they have with PRs, how they like stories to be pitched to them, etc, is Simon Sharwood, Editor of My Business magazine – the monthly magazine for ambitious business owners.

1)      What is your deadline day?

My Business goes to print on the third Thursday of the month, so I am generally flat out in the week before that date.

We also publish daily online.

I also edit another magazine, Government Technology Review.  It goes to print in the last week of even-numbered months.

2)      How do you prefer to be contacted (i.e. email, phone, fax, post)?

Phone. I keep being told about the importance of conversation to build relationships – and then people send me an email. I like to be called because it’s more effective than email and a lot more personal too.

3)      Is there a particular time of day you prefer to be contacted?

Just call. I’ll either answer or you’ll go to voicemail 😉 But I am a good caller-back, nearly always same day.

4)      Do you like to meet companies and bosses for coffee/ lunch? If yes, do you have any favourite venues?

Yes. I’m honestly happy to meet over a plate of vegemite sandwiches, because I value information more than I value hospitality. If you’ve got a good story to tell, I’m far happier to hear it at a bus-stop than I am waiting for a meal to arrive at a posh restaurant. Please don’t think I’m churlish about hospitality: I just prefer rapid exchange of ideas no matter what environment it takes place in. And I don’t have the time for long lunches or stunts that involve hovercraft rides.

I prefer to do things in and around North Sydney, where our office is located. Travel time is a killer. The Local Café is as good as any. And To’s Malaysian [3/181 Miller Street, North Sydney NSW 2060, (02) 9955 2088] makes the best Har Mee soup this side of KL.

5)      What are your three pet peeves about PRs?

One: PRs who pitch without ever having read publications I work on and therefore make nonsensical, time-wasting, pitches.

Two: Emails that aren’t personalized, or that are forwarded. Even Spam manages to name me, so emails that start “Hi” or “Dear Journalist” are less professional than Spam!

Three: Being invited to events later than other media. This often happens when PRs cannot get a decent turn-up at an event, so they turn to their B-list in the hope of getting enough people in the room to impress the client. Journos know when this happens: we’re pretty well networked people.

6)      What would the perfect story pitch be for you? And what’s the best PR pitch you have ever had?

A perfect pitch would tell a story that I’ve never heard before, one that is full of surprises and interesting people who generously share experiences that my readers will find interesting and so educational they cannot imagine why no-one has ever told them about this before.

I’m yet to get the best pitch ever.

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How to pitch to journalists

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Public relations certainly isn’t all about media relations, but it is a major element. Knowing how to pitch stories and how to build relationships with journalists is a crucial part of our success.

One thing to think about is whether to pitch by phone or email. This can come down to personal preference, the nature of the story, how well you know the journalist you’re pitching to, the time of day. It’s not a broad brush approach, so think about this for every pitch you make. Journalists are more and more favouring email over phone calls, which can disrupt their day much more. Also, in this modern age of social media consider using services such as Twitter to pitch. There’s certainly skill in pitching a story in 140 characters and it’s direct and much more immediate.

Here are some other key things to bear in mind.

1)      Know your story: this may sound obvious, but can you sum your story up in two or three sentences or a few bullet points?

2)      Make it relevant: why should a particular journalist care about what you have to say? Even if you’re working from a news release that has been approved by the client you can vary the pitch and pick out different elements according to who you’re talking to. And don’t forget about the ‘extras’, e.g. interviews, exclusive additional content, photos, etc. Be targeted

3)      Do your research: use media databases such as MEDIAtlas (paid-for) and  MediaSync (free) to find contact details and the right contacts, but also try to look at a publication or website, listen to a radio station or watch a particular television show – know who covers what, what’s been covered on your topic recently and whether a particular journalist always wants exclusives

4)      Respect deadlines: if you’re calling a journalist always check whether it’s a good time to talk, you don’t want to launch straight into a pitch if they’re on a deadline; it won’t be appreciated

5)      Get to the point: even if a journalist says it is a good time to talk, make sure you get to the point (this links back to knowing your story) – they haven’t got all day; some journalists will receive many calls and hundreds of emails a day

6)      Be professional: be friendly but don’t be over-pally if it’s the first time you’ve spoken to someone. With the first contact you have no credibility and no history, so it will take time to establish this

7)      Don’t spam: similarly, consider whether a story really is relevant to someone, if you’ve made a media list using something like MEDIAtlas make sure there aren’t duplicates in the list so you don’t call or email someone more than once

8)      Be available: if you’re pitching a story make sure you’re around and ready to deal with any requests or follow ups from journalists otherwise you could miss out

9)      Follow up with caution: if you’ve sent an email pitch, don’t just follow it with a call saying “did you get my email?”, consider whether you can offer anything else – what justifies your follow up call? Perhaps in your email you can say “I’ll call in a day or two to get your feedback, unless I hear from you beforehand” – at least then you’ve given a warning!

10)   Know when to give up: sometimes a story is perfect for someone, and you know it, so you keep trying, but sometimes you will be flogging a dead horse of a story so you need to know when to call it quits. If your  story isn’t flying, think about why and what you can do to change this in the future, it’s our job as PRs to advise our clients of the best course of action after all

If you’re planning a long and illustrious career in the PR industry it’s vital to understand how the media works and how to work with the media. Think long-term relationships and making friends. If you do a journalist a favour, turn around stories quickly and efficiently, pitch the right things to the right people, you’ll make a good name for yourself and journalists will, in turn, listen to you.

What do you think? Are you a PR with a journalist pitch story to tell? Are you a journalist with strong opinions about how PRs pitch stories to you (this is most of you, surely?!)? Do you have anything to add to this? We’d love to hear from anyone with advice or anecdotes.

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6 questions: Fiona Donnelly, Queensland taste Editor, The Courier-Mail

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Over the coming months we will be approaching a few top Brisbane and Queensland journalists, as well as a few specialists, to find out how they like to work, any issues they have with PRs, how they like stories to be pitched to them, etc. First up is Fiona Donnelly, Queensland taste Editor from The Courier-Mail. (And yes, we know it’s technically 8 questions.)

1)      What is your deadline day?

I file every Wednesday for the following Tuesday. If you’re sending releases for taste, the general rule is the longer the lead-time given, the better the chance that I’ll be able to use something. Feel free to send a follow-up email closer to the date, if you haven’t heard anything back.

2)      How do you prefer to be contacted (i.e. email, phone, fax, post)?

Email is always best – unless it’s urgent.

3)      Is there a particular time of day you prefer to be contacted?

If you’re emailing – email anytime! If you’re phoning, please don’t call me on Monday (it’s production day for taste).

4)      Do you like to meet companies and bosses for coffee/ lunch? If yes, do you have any favourite venues?

Happy to meet anyone, anywhere – as long as there’s a scoop in the offing.

5)      What are your three pet peeves about PRs?

Generally I don’t like being called by PRs to check if there’s any interest in an email/event – if you’ve sent the email, the odds are I’ll have received it and if there’s interest I’ll certainly phone or email for more information.

6)      What would the perfect story pitch be for you? And what’s the best PR pitch you have ever had?

Haven’t had any stand-out pitches from PRs – the pitch really isn’t the important aspect for me. If your information is timely – i.e. if it’s provided to me before the marketing emails and press releases are sent out generally; and if it’s of interest to The Courier-Mail taste reader, then it’s a good pitch!

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Media Storm of the Month – April 2011

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We expected more of a ‘foolish’ start to April in the media than Triple M’s attempt at convincing rugby league fans the Logan Leopards would become the NRL’s 17th team. Perhaps, according to some people, the foolishness was saved for Kevin Rudd’s revelation on ABC television program Q&A that suggested his old Labor Party frontbench was opposed to a carbon tax – the same policy now at the forefront of the party’s pledge. The Gold Coast Suns also get a guernsey this month for their remarkable first ever AFL win, which almost outplayed Easter. Thankfully Anzac Day got the commemoration it deserved with marches across the country attracting record crowds.

And what timing it was in the month we pay tribute to our fallen soldiers that the Australian Defence Force Academy faced a heavy media onslaught for its “misogynistic” culture after an 18-year-old female cadet was broadcasted having sex via Skype to six other male cadets. In this month’s Media Storm of the Month let’s have a look at how this situation unfolded in the media.

We all empathised on April 5 when we read about the girl identified as ‘Kate’ who said “my whole world came crashing down around me” and she was “physically ill” when she found out what had happened. As one journalist wrote however, stories about the ADF are “heroes or villains”, and ADFA commandant Bruce Kafer was the first villain.

Soon after the incident came to light, Kate attended a poorly-timed disciplinary hearing for unrelated offences and Kafer was described by Defence Minister Stephen Smith as being “insensitive” over the matter. Some media protected Kate whilst others said she was not of the “doe-eyed” kind. There were even reports she was “forced to apologise to fellow cadets” for speaking out.

Kate was sent away on compassionate leave while the seven boys continued studying. Under growing pressure from a community desperate for answers, Smith announced six inquiries including a review into the treatment of women within the Australian Defence Force. Major newspapers reported headlines like “Smith ‘in stand-off’ with top brass”.

The media’s focus turned to the culture within the ADF and, in particular, its attitude toward women. If a news story didn’t mention “misogynistic” or “homophobic” it wasn’t on the money.

Is this behaviour unique to the defence force or does an episode like this just reflect a wider societal issue? The media compared it to sex texting and other scandals in the NRL and AFL, but should we be comparing the ADF to footballers? It would probably be fair to say the community demands greater discipline from our nation’s defence force, especially in this instance when a young woman was, effectively, assaulted.

It has been interesting watching this event unfold in the media – from the initial revelations, to the advancing behind-the-scenes dramas – and it’s certainly a good illustration of the hero and villain recipe the media thrives on.

In the wake of the media hype Smith has re-focused the story to take in the debate on women fighting in the frontline by announcing plans to open up frontline military roles for female soldiers. It’s a great opportunity to have a proper debate about this.